{"id":9655,"date":"2021-11-04T12:46:19","date_gmt":"2021-11-04T12:46:19","guid":{"rendered":"https:\/\/www.icdsoft.com\/blog\/?p=9655"},"modified":"2026-03-19T08:15:11","modified_gmt":"2026-03-19T08:15:11","slug":"how-to-get-more-replies-with-a-great-email-signature","status":"publish","type":"post","link":"https:\/\/www.icdsoft.com\/blog\/how-to-get-more-replies-with-a-great-email-signature\/","title":{"rendered":"How to Get More Replies With a Great Email Signature"},"content":{"rendered":"\n<p>Emails are still the official online communication channel. Billions of messages are exchanged every day. While there is no convention about the composition of casual messages that you exchange with friends, business emails usually follow certain unwritten rules and recommendations, such as how to address the other party properly, or what content to include in the message body. In this article, we will look at one part of the email messages that is often neglected \u2013 the signature. Whether you use a standard <a href=\"https:\/\/www.icdsoft.com\/en\/hosting\/shared\" target=\"_blank\" rel=\"noreferrer noopener\">hosting plan<\/a> and send emails occasionally, or you use an email-only service and exchange emails with other people on a large scale, you should pay attention to the details when you send messages to clients or partners.<\/p>\n\n\n\n<p>Many people simply add \u201cBest regards\u201d in the end of a message, others try to fit as much information as possible in their signature. Below, you will see some Dos and Don\u2019ts that you can follow if you want to create a good signature. This way, it will stand out and will give your partners all the information they need without being too obtrusive. An email signature should look professional as it will be your digital business card. An inappropriate or a missing signature will leave a bad impression, and this is not something you want.<\/p>\n\n\n\n<ul class=\"wp-block-advgb-summary advgb-toc alignnone\"><li class=\"toc-level-2\"><a href=\"#dos-14f14bbd-1134-4ce6-aff8-81b8eced4248\">Dos<\/a><\/li><li class=\"toc-level-2\"><a href=\"#donts-52a01df7-7d54-4465-91ae-a22bc3bab73e\">Don\u2019ts<\/a><\/li><li class=\"toc-level-2\"><a href=\"#signature-generators-f2636bcc-9e51-486e-8fb2-e39c8a5261d9\">Signature generators<\/a><\/li><li class=\"toc-level-2\"><a href=\"#adding-a-signature-in-email-clients-2c2ad717-b15b-4184-9887-9bf027a0d089\">Adding a signature in email clients<\/a><\/li><li class=\"toc-level-2\"><a href=\"#best-regards-15aa8eba-cb36-4671-bbe9-f69469d40aff\">Best regards,<\/a><\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"dos-14f14bbd-1134-4ce6-aff8-81b8eced4248\">Dos<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add your picture.<\/strong> This isn\u2019t something common, but adding a small photo in your email signature will show the other side they are talking to a person, not a bot. A small, professional photo will build trust in the email recipient.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add social media links<\/strong>. There is no doubt that social media are important these days. If an email will be your first contact with a potential partner\/client, they may want to find out what other people think about your products or just to find out more about your business apart from looking at your website. Add a few social media buttons to save space, and do not add full links unless they are short and easy to remember. Do not add too many links either, two or three will suffice.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Include your full name and position<\/strong>. When you send a message to a client or a partner, they should know who you are. Add your full name, not a short name or a nickname people know you by. Mention your exact position in the company, so that the other side knows who they are talking to and what matters they can discuss with you.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-full is-resized\"><img decoding=\"async\" width=\"630\" height=\"263\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails1-1.png\" alt=\"Profile of John Doe, Manager at Company, Inc., with contact details and social media icons for Facebook, Twitter, YouTube, LinkedIn, and Instagram.\" class=\"wp-image-9696 lazyload\" style=\"--smush-placeholder-width: 630px; --smush-placeholder-aspect-ratio: 630\/263;width:487px;height:203px\" data-srcset=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails1-1.png 630w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails1-1-300x125.png 300w\" data-sizes=\"(max-width: 630px) 100vw, 630px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add your phone number.<\/strong> Online communication suggests exchanging emails or chatting, but some people may prefer to contact you on the phone. They may prefer this method of communication or they may not be able to reply to your email in written form for some reason. This is why, you should always have your phone number listed in your signature.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Use colors (but not too much).<\/strong> While this is not something universal, in the general case you can use a couple of solid colors to make your signature visually appealing and to make some elements stand out. Of course, don\u2019t overuse colors as your signature may become unreadable. A good approach is to use the same colors as the ones in your company\/brand logo.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add your brand name and\/or logo<\/strong>. The more people see your brand name or logo in a non-intrusive way, the better. This will increase your brand recognition. If you add a logo, make sure it is not too large and it fits well with the other elements in the signature, including your own picture.<\/li>\n<\/ul>\n\n\n\n<div style=\"color:#32373c;background-color:#3373dc\" class=\"wp-block-genesis-blocks-gb-notice gb-font-size-18 gb-block-notice\" data-id=\"463261\"><div class=\"gb-notice-title\" style=\"color:#fff\"><p>No logo? No problem.<\/p><\/div><div class=\"gb-notice-text\" style=\"border-color:#3373dc\"><p>If you don\u2019t have a logo yet, or you want to create a smaller version that is suitable for your signature, you can use our <a href=\"https:\/\/www.icdsoft.com\/en\/logo-maker\" target=\"_blank\" rel=\"noreferrer noopener\">Logo maker<\/a>. It will allow you to create and download an image in standard quality for free, while the paid option will give you access to images in different formats and in high quality.<\/p><\/div><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Preview your signature in mobile view<\/strong>. More and more people use a phone or a tablet to check their emails. Make sure that your signature looks good at least with the most common screen resolutions. If the signature is not mobile-friendly, all your messages may look unprofessional on mobile devices.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Choose the right closing.<\/strong> While \u201cLove\u201d is a great way to end a personal email, any business communication should end in a professional way. Surprisingly, <a href=\"https:\/\/blog.boomerangapp.com\/2017\/01\/how-to-end-an-email-email-sign-offs\/#:~:text=Emails%20where%20we%20detected%20a,to%20signing%20off%20another%20way.\" target=\"_blank\" rel=\"noreferrer noopener\">\u201cBest regards\u201d is not always the best choice<\/a>. <strong>If you expect a reply, using \u201cThank you (in advance)\u201d is the best<\/strong>. Such a closing will be more likely to motivate the other site to reply to you.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Test it<\/strong>. Make sure that you preview your signature on different devices, double-check for spelling mistakes, check if all links work properly. Misspelled words or links that open an error page will look extremely unprofessional.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"donts-52a01df7-7d54-4465-91ae-a22bc3bab73e\">Don\u2019ts<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t add a full image instead of text. <\/strong>Some people may have blocked the display of images in their email clients, so they will never see your signature if it consists of only one large image. If you do use images, add an ALT text attribute in the HTML code. This is a short description that will appear instead of the image if displaying images is blocked:<\/li>\n<\/ul>\n\n\n\n<pre class=\"wp-block-code\"><code>&lt;img src=\"image.jpg\" alt=\"The image information goes here\" width=\"500\" height=\"600\"&gt;<\/code><\/pre>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t include your email address.<\/strong> While a business card should include at least a couple of contact options (phone, email, fax, instant messenger), adding an email address in an email signature will be a waste of space. If your partners and clients read your email, they can see your email address.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t add too much information<\/strong>. If you want to add links to a website, a blog and a social media account, for example, it may be better to add a few icons instead of several long links. If you have too much information in the signature, it is likely that people will not bother to read it.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-full is-resized\"><img decoding=\"async\" width=\"489\" height=\"512\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails2-2.png\" alt=\"Sample professional email signature with name, contact details, social media links, and confidentiality disclaimer, crossed out.\" class=\"wp-image-9701 lazyload\" style=\"--smush-placeholder-width: 489px; --smush-placeholder-aspect-ratio: 489\/512;width:454px;height:476px\" data-srcset=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails2-2.png 489w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails2-2-287x300.png 287w\" data-sizes=\"(max-width: 489px) 100vw, 489px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t add irrelevant information.<\/strong> While some people suggest the opposite, it is not a good idea to add irrelevant content in your signature. If you want to inform your clients and partners about an upcoming event, to promote some content or to offer a service trial, your signature is not the place for that. Keeping the signature simple is what makes it look professional.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t use animation<\/strong>. This is valid for almost any part of an email or a website. Flashing text or animations are a distraction and they can be quite annoying.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t use different fonts. <\/strong>Mixing fonts will make your signature look unprofessional. After all, your signature will be one of the first things people will see when you communicate with them, so it is not the place to try to be original. This is a good place to mention that if you run a company, you should make sure that all employees use the same template for their signatures.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t add quotations.<\/strong> Some people are tempted to add a witty phrase or a quotation in their signature. As good as the phrase may be, this is not where it should be, unless it is a part of your brand name or it is somehow relevant to your email.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Don\u2019t use bullets<\/strong>. They can be rendered differently by different applications, so they can break your signature. Instead, you should use a transparent table that will give you more control.<\/li>\n<\/ul>\n\n\n\n<p>Following the tips above will make your emails look more professional and stylish. This can drive additional traffic to your website and social media profiles, and boost your brand awareness. A good signature will also leave a positive impression on everybody you communicate with.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"signature-generators-f2636bcc-9e51-486e-8fb2-e39c8a5261d9\">Signature generators<\/h3>\n\n\n\n<p>There are different ways to create a signature. If you know HTML, you can write the code from scratch. You can also use the text editor of your favorite email client, if one is available. Alternatively, you can use a signature generator. You will find lots of generators online and you will see a few of them below. Do not use text editors such as MS Word, even if they have an option to export the content as HTML, because they add unnecessary code, which may affect the way your signature looks in different webmail and desktop email clients.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><a href=\"https:\/\/www.hubspot.com\/email-signature-generator\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/www.hubspot.com\/email-signature-generator<\/a><\/em> - a great tool that will allow you to create a signature in a few simple clicks. You can select one of a few templates, add your images, names and social links, then just copy the HTML code that the platform generates.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><a href=\"https:\/\/webapp.wisestamp.com\/editor\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/webapp.wisestamp.com\/editor<\/a><\/em> - another tool that is very easy to use. It comes with several templates to choose from. It brands the signature, but you can remove the branding since you will be able to edit the HTML code the tool generates.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/signature-generator.com\/email-signature-generator\/\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/signature-generator.com\/<em>email-signature-generator\/<\/em><\/a> - one more generator that you can use for free. It is easy to use and you can preview your changes in real time.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" width=\"1024\" height=\"499\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails6-1024x499.png\" alt=\"HubSpot email signature generator interface showing user details and preview of personalized email signature.\" class=\"wp-image-9704 lazyload\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/499;width:678px;height:330px\" data-srcset=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails6-1024x499.png 1024w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails6-300x146.png 300w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails6-1536x749.png 1536w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails6.png 1759w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\" id=\"adding-a-signature-in-email-clients-2c2ad717-b15b-4184-9887-9bf027a0d089\">Adding a signature in email clients<\/h3>\n\n\n\n<p>Once you have created a signature, the only thing left is to add it to the webmail or desktop application you use. Some applications come with a text editor you can use to edit the code; others only allow you to paste text or code in a box, without any editing options. We have listed a few popular applications below, so you can see how you can quickly add your signature in them, provided that you have created it with an online generator or in some other way. If you have a hosting plan with ICDSoft, you will see how you can add a signature in Roundcube or Webmail Classic \u2013 the two webmail options we offer with all our hosting packages.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Roundcube (webmail)<\/strong> - Log in to your mailbox and go to<em> Settings -> Identities<\/em>, select the identity you want to edit, and you will see the Signature box. You can enable an HTML editor with a click, so you can create your signature or paste the code for an already generated one.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Webmail Classic (webmail)<\/strong> - When you log in to our Webmail, go to <em>Options -> General options<\/em>. There, you can paste your signature in HTML, or plain text. You can select whether the code you paste to be treated as HTML or as plain text.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery aligncenter has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"640\" data-id=\"9705\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails3-1024x640.png\" alt=\"Email settings interface showing signature details for a marketing manager at Company, Inc., with contact info.\" class=\"wp-image-9705 lazyload\" data-srcset=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails3-1024x640.png 1024w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails3-300x188.png 300w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails3.png 1415w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/640;\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"679\" data-id=\"9707\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails4-1-1024x679.png\" alt=\"Webmail interface showing general options settings form including signature and encoding preferences.\" class=\"wp-image-9707 lazyload\" data-srcset=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails4-1-1024x679.png 1024w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails4-1-300x199.png 300w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails4-1-270x180.png 270w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails4-1-370x245.png 370w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails4-1.png 1324w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/679;\" \/><\/figure>\n<figcaption class=\"blocks-gallery-caption wp-element-caption\">Roundcube and Webmail Classic allow you to add a signature with ease.<\/figcaption><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Horde (webmail) <\/strong>- Go to <em>Preferences -> Mail -> Personal Information<\/em>. The application offers you the option to create an HTML signature or a text one. If the former is not set, the latter will be used by default.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Gmail \/ G Suite (webmail) <\/strong>- If you use G Suite with a custom domain name for your mailboxes, you should go to<em> Settings -> See all settings -> General<\/em>, and click on <em>Signature -> Create new<\/em>. You can create multiple signatures and set a different one for new message and for replies\/forwards. If you use Gmail as an email client to check your messages from other mailboxes, you can create a separate signature for each one.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Yahoo (webmail)<\/strong> - Log in and go to <em>Settings -> More settings -> Writing email<\/em>. You can enable the signature option and a text box will appear, so you can paste the HTML code for your signature.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Outlook (webmail)<\/strong> - You will find the option in <em>Settings -> View all Outlook settings -> Compose and reply<\/em>. You will find a rich text editor and options to use the signature only for new messages, only for replies and forwards, or both.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Outlook (desktop)<\/strong> - Select to compose a new message and click on <em>Message -> Signature -> Signatures<\/em>. You can create multiple signatures and select which one to be used for new messages and replies. You can also download about 20 email templates for MS Word that you can use for Outlook: <a href=\"https:\/\/templates.office.com\/en-us\/email-signature-gallery-TM55682965\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/templates.office.com\/en-us\/email-signature-gallery-TM55682965<\/a>.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Thunderbird (desktop) <\/strong>- Open the application and go to <em>Tools -> Account Settings<\/em>. Click on the mailbox you want to edit in the left pane, and you will see the Signature box in the right pane. Thunderbird allows you to paste HTML code, or to load a file to be used as a signature (HTML, text, image). It doesn\u2019t have a rich text editor.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img decoding=\"async\" width=\"1024\" height=\"528\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails5-1024x528.png\" alt=\"Email client settings menu showing user identity and email signature configuration options.\" class=\"wp-image-9708 lazyload\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/528;width:640px;height:329px\" data-srcset=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails5-1024x528.png 1024w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails5-300x155.png 300w, https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emails5.png 1282w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Apple Mail (desktop)<\/strong> - open the application and go to <em>Mail -> Preferences -> Signatures<\/em>. You can add your signature there. Similar to other apps, Apple Mail does not have a rich text editor, so you will have to paste code you have generated elsewhere.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"best-regards-15aa8eba-cb36-4671-bbe9-f69469d40aff\">Best regards,<\/h3>\n\n\n\n<p>The subject and the content of an email message are important, but you should not neglect your signature either. Many people create one without giving it much thought. The email signature is your digital business card, so you should spend enough time to create the perfect one. Add your picture and contact information, but keep it short and don\u2019t use funny fonts or flashing images. If you believe you don\u2019t have the skills, you can use a signature generator and following our tips above, you can add the signature to your favorite webmail or desktop email application.<\/p>\n\n\n\n<div style=\"text-align:center\" class=\"wp-block-genesis-blocks-gb-cta gb-block-cta\"><div class=\"gb-cta-image-wrap\"><img decoding=\"async\" class=\"gb-cta-image has-background-dim-100 has-background-dim lazyload\" data-src=\"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2019\/03\/twitter-cover-4.jpg\" alt=\"ICDSoft - Quality web hosting since 2001\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1500px; --smush-placeholder-aspect-ratio: 1500\/500;\" \/><\/div><div class=\"gb-cta-content\"><h2 class=\"gb-cta-title gb-font-size-26\" style=\"color:#313131\"><br\/><br\/><\/h2><div class=\"gb-cta-text gb-font-size-32\" style=\"color:#313131\"><p><\/p><\/div><\/div><div class=\"gb-cta-button\"><a href=\"https:\/\/www.icdsoft.com\/en\/hosting\/wordpress?mtm_campaign=blogen\" target=\"_blank\" rel=\"noopener noreferrer\" class=\"gb-button gb-button-shape-square gb-button-size-medium\" style=\"color:#ffffff;background-color:#3373dc\">Build Your WordPress Site Now<\/a><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>We explore some Do\u2019s and Don\u2019ts that you can follow if you want to create a good signature. This way, it will stand out and will give your partners all the information they need without being too obtrusive. An email signature should look professional as it will be your digital business card.<\/p>\n","protected":false},"author":1,"featured_media":9659,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[1],"tags":[],"class_list":{"0":"post-9655","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-general"},"author_meta":{"display_name":"ICDSoft","author_link":"https:\/\/www.icdsoft.com\/blog\/author\/icdsoft\/"},"featured_img":"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emailstitle-300x193.jpg","featured_image_src":"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emailstitle.jpg","featured_image_src_square":"https:\/\/www.icdsoft.com\/blog\/wp-content\/uploads\/2021\/11\/emailstitle.jpg","author_info":{"display_name":"ICDSoft","author_link":"https:\/\/www.icdsoft.com\/blog\/author\/icdsoft\/"},"coauthors":[],"tax_additional":{"categories":{"linked":["<a href=\"https:\/\/www.icdsoft.com\/blog\/category\/general\/\" class=\"advgb-post-tax-term\">General<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">General<\/span>"]}},"comment_count":"0","relative_dates":{"created":"Posted 5 years ago","modified":"Updated 4 months ago"},"absolute_dates":{"created":"Posted on November 4, 2021","modified":"Updated on March 19, 2026"},"absolute_dates_time":{"created":"Posted on November 4, 2021 12:46 pm","modified":"Updated on March 19, 2026 8:15 am"},"featured_img_caption":"","series_order":"","_links":{"self":[{"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/posts\/9655","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/comments?post=9655"}],"version-history":[{"count":20,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/posts\/9655\/revisions"}],"predecessor-version":[{"id":14954,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/posts\/9655\/revisions\/14954"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/media\/9659"}],"wp:attachment":[{"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/media?parent=9655"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/categories?post=9655"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.icdsoft.com\/blog\/wp-json\/wp\/v2\/tags?post=9655"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}